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REQUEST for LETTERS of INTEREST (RFLOI)
THE VILLAGE OF CLEMMONS DESIRES TO ENGAGE QUALIFIED PRIVATE ENGINEERING AND INSPECTION SERVICES (CEI) FOR CONTRACT CONSTRUCTION PROJECT(S).
TITLE: Village of Clemmons Drainage Improvement ARPA Projects:
Tangle Brook Trail Stream Restoration and Drainage Improvement Project # 21-01 Springside Drive Stream Restoration and Drainage Improvement Project # 21-02
Construction Engineering and Inspection (CEI) Services
ISSUE DATE: January 24th, 2022
SUBMITTAL DEADLINE: February 7th, 2022
ISSUING AGENCY: Village of Clemmons
SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.
This contract shall be paid for using American Rescue Plan Act (ARPA) funds. The solicitation, selection, and negotiation of a contract shall be conducted in accordance with all ARPA requirements and guidelines.
This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to provide professional consulting services to:
Provide construction engineering and inspections services (CEI) for ARPA funded Drainage Improvement projects throughout the Village of Clemmons. The construction contract(s) shall be posted on the Village of Clemmons website, and advertised publicly. A link to obtain a copy of the Bid documents and plans can be found on the Village of Clemmons website (https://www.clemmons.org/Bids.aspx ). The estimated project(s) have varying cost(s) and will be funded with ARPA funds.
The Private Engineering Firm (PEF) will be responsible for reviewing the project scope found at the above website and reference in the title of this document and providing engineers and technicians with the appropriate skills and qualification to ensure contract compliance for the project(s). The PEF will be directly responsible for the oversight of the project(s) for the Village of Clemmons. The PEF shall indemnify and save harmless the Village for claims and liabilities resulting from negligence, errors or omissions of the PEF, including, but not limited to, the engineers, technicians or subconsultants.
Electronic LOIs should be submitted in .pdf format using software such as Adobe, CutePDF PDF Writer, Docudesk deskPDF, etc.
LOIs SHALL be received electronically, by mail, or hand delivery, no later than 10:00 am, February 7th, 2022.
The address for mailings is:
Village of Clemmons Stormwater Department
3800 Dillon Industrial Drive
Clemmons, NC 27012
The address for hand-deliveries is:
LOIs received after this deadline will not be considered.
Any firm proposing to provide services must include a statement that their company and any subconsultants/subsidiaries are properly registered with the North Carolina Board of Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists, and in positive standing and without any disciplinary actions on record. The Engineers performing the work and in responsible charge of the work must be registered Professional Engineers in the State of North Carolina and must have a good ethical and professional standing. It will be the responsibility of the selected private firm to verify the registration of any corporate subsidiary or subcontractor prior to submitting a Letter of Interest. Firms which are not providing engineering services need not be registered with the North Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited may not require a license. It is the responsibility of each firm to adhere to all laws of the State of North Carolina.
The firm must have the financial ability to undertake the work and assume the liability. The selected firm(s) will be required to furnish proof of Professional Liability insurance coverage in the minimum amount of $1,000,000.00. The firm(s) must have an adequate accounting system to identify costs chargeable to the project.
SCOPE OF WORK
The Village of Clemmons is soliciting proposals for the services of a firm/team for the following contract scope of work:
Village of Clemmons desires to engage qualified private engineering firms to provide construction engineering and inspections services (CEI) for ARPA Drainage Improvement Project(s) that include culvert replacements, stream restoration/construction, utility relocation(s), grading and stabilization, etc.
Any Improvements inside road right of way and within public easement must comply with NCDOT Standards as referenced below, however this project is not a NCDOT project. No reports will be filed with NCDOT. The Davis-Bacon Act does not apply to ARPA funds, however please reference “Compliance with Contract Work Hours and Safety Standards Act in the Federal Provisions. You are welcome to use NCDOT forms if you are familiar with them, but they will be filed with the Village Engineer.
Services required includes, but not limited to inspections, inspections reports, material test reports, materials certification, documentation of quantities, project diaries, and some labor information.
NCDOT Standards may be accessed at
The PEF shall perform the construction engineering, sampling and testing required during construction of the Project, in accordance with the NCDOT procedures, including the Department’s Guide for Process Control and Acceptance Sampling and Testing, The PEF shall document that said compliance was accomplished in accordance with State and Federal procedures, guidelines, standards and specifications.
PROPOSED CONTRACT TIME: 12 Months
PROPOSED COST: NEGOGIATED UPON SELECTION OF BEST QUALIFIED FIRM
All LOIs are limited to 15 pages (RS-2 forms are not included in the page count) inclusive of the cover sheet, and shall be typed on 8-1/2” x 11” sheets, single-spaced, one-sided.
Fold out pages are not allowed.
LOIs containing more than 15 pages will not be considered. The submittal package should include the proposal in PDF format sent via email
Firms submitting LOIs are encouraged to carefully check them for conformance to the requirements stated above. If LOIs do not meet ALL of these requirements they will be disqualified. No exception will be granted.
Following is a general description of the selection process:
• The Village of Clemmons will review all qualifying LOI submittals.
• The Village of Clemmons may short list a number of firms to be interviewed. IF applicable, dates of shortlisting and dates of interviews will be communicated as soon as practical.
• In order to be considered for selection, consultants must submit a complete response to this RFLOI prior to the specified deadlines. Failure to submit all information in a timely manner will result in disqualification.
TITLE VI NONDISCRIMINATION NOTIFICATION
The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit LETTERS of INTEREST (LOIs) in response to this ADVERTISEMENT and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.